San Juan Island Grange Completes Strategic Plan for 2018

Thanks to the care, intelligence and hard work of our members, we are very proud to  present:

San Juan Island Grange #966 2018 Strategic Plan

Financial Management (Executive Committee with approval by membership)

  1. Conduct an annual audit
  2. Establish audit policy to include annual internal audits with periodic independent audits
  3. Establish annual expense budgets for committees in annual budget
  4. Create financial management plan for Spring Street property revenues
  5. Create fundraising master plan and continue fundraising events

Relationship with State Grange (Executive Committee with approval by membership)

  1. Continue relationship building with State Grange Master and State Grange Executive Committee
  2. Regain financial control of all monies held by State Grange
  3. Regain ALL SJI #966 Grange minutes, check registers, and all other records

Spring Street Property

  1. Complete deferred maintenance of building (exterior painting, roof repair)
  2. Continue investigating required process for resolving environmental clean-up

Grange Hall Maintenance and Improvements (Hall Committee)

  1. Fix leaking roof at electrical risers
  2. Fire Marshall Inspection for 2018 (occurred 2/9/18 thanks to Dave Kane)
    1. Exterminate rats in basement
    2. New extinguisher at entry and other misc. items
  3. Complete:
    1. painting exterior and trim on deck side; paint French doors
    2. Reinstall old window (can come later with kitchen redesign)
    3. Kitchen door (can come later with kitchen redesign)
  4. Paint wood paneling on east wall of main hall (interim fix until ceiling remodel)
  5. Refinish main hall floor
    1. Patch flooring at old vents
    2. Trim paint touch ups after refinish
  6. Upgrades to sound system
    1. Additional speakers and subwoofer for movies, built in
    2. Speaker covers
  7. Membership Visioning Session for use of Hall to determine timeline and priorities for additional upgrades
    1. Appoint Design Committee to guide Hall updates
  8. Replacement of the street side foundation
    1. Requires removal of vestibule; replace with larger version extending to sidewalk and further to the sides (could include table storage on either side)
  9. Street side landscaping (after foundation is replaced)
  10. Installation of outside electrical plug ins
  11. Develop a remodel plan for commercial kitchen, entrance hall, and bathrooms
    1. Conduct a kitchen design charrett
    2. Include ADA accessibility
  12. Main hall
    1. Ceiling remodel considering acoustics
    2. Wiring upgrade
    3. Lighting (adjustable brightness)
      1. Consider indirect lighting hidden behind period correct crown molding; strategic placement of ‘invisible’ spots to illuminate podium, fireplace, etc.
      2. Period correct wall sconces
    4. Removal of wood paneling
    5. Acoustic wall treatments
    6. Install valance to conceal projector screen
    7. Replace fireplace mantel with live-edge local Douglas fir slab
    8. Replace fireplace bricks with tile or stone (inscribed with donors’ names?)
    9. Entry – information boards and exterior lighting
    10. Library location
    11. Storage for round (weddings) and rectangular (meetings) tables
    12. Upgrade windows for energy efficiency
  13.  Basement
    1. Haul away old furnace system
    2. Complete cleanup
    3. Additional storage space; potential for office space
  14. Create master plan for cleaning and long-term maintenance of the Grange Hall
  15. Evaluate the need for deck furniture and fire pit

Relationship with San Juan Island/San Juan County Community

  1. Consider hiring a marketing manager
    1. Improve marketing of hall rental, events at the Grange, and Grange membership
  2. Increase membership
  3. Improve outreach to Hispanic community
  4. Improve outreach to the under 50-year-olds of our community
  5. Increase locally relevant resolutions that get communicated to the public
  6. Increase scholarships as funding is available

Accomplishments – 2017 Strategic Plan Goals Completed 

Financial Management

  1. Conducted an annual audit for 2016-2017
  2. Established an audit policy to include annual internal audits with periodic independent audits (thanks to Doug and Val)
  3. Obtained property tax exemption; annual savings of $3,500 (thanks to Doug and Val)
  4. Increased rental income by 30.4% over 2016 while maintaining compliance with property tax exemption status and fulfilling our mission to make the Hall available to the community (thanks to Roger and Doug)
  5. OPALCO billing review and reclassification saved $900-1,200 per year (thanks to Doug and Steve)
  6. Reached fundraising goal of $25,000 via seed sales, pie sales, events, donations and solicitations (thanks to Roger, Deirdre, Alice, Katie, and many more)
  7. Awarded $500 scholarship to Grange member Carter Fuehr-Busch for continued education (thanks to Susan, Lovel, Katie, Paula and Christina)
  8. Evaluated increase in dues because State increased their portion; membership authorized in July
  9. Reviewed and revised rental policy and rental fees at completion of the deck
    1. Developed a policy and hand book on Hall rental for internal use posted in kitchen closet and on website (thanks to Roger, Malcolm, Boyd, Val and Doug)
  10. Membership increased from 54 in June 2011 to 100 in 4th quarter 2018
  11. Established expense budgets for committees in annual budget
  12. Improvements to Grange website regarding hall rental (thanks to Roger)

Relationship with State Grange

  1. Continued relationship building with State Grange Master and State Grange Executive Committee
    1. Communications with State Master established and ongoing (thanks to Boyd)
    2. Letter from State Grange removing our Grange from probation February 2017!!
    3. Commitment by State Grange Executive Committee to release additional 1/3 of income from Spring Street property in an annual dispersal the following January, beginning in 2018
  2. Regained management and financial control of Spring Street property (thanks to Boyd, Lovel, Doug and Paula)
  3. Regained control of tax return oversight

Spring Street Property

  1. Continued investigation of required process for resolving environmental clean-up

Grange Hall Maintenance and Improvements

  1. Completed deck and double door to main hall (huge thanks to Malcolm, Roger, Steve, Val, Dave and many others)
  2. Installed new ductless heating system
  3. Investigated foundation repair on street side
  4. Installed fire code compliant ‘push’ door handles on both entry doors (thanks to Ben Haynie)
  5. Completed pest and fire extinguisher inspection (thanks to Roger)

Other Accomplishments

  1. Successful programs (lectures) include standing room only for Emergency Preparedness in the San Juans (thanks to Glenn)
  2. Began weekly Growers Circle Coffee Hour, where farmers and gardeners share information on all things agricultural and horticultural (thanks to Roger)
    1. The Corps of Resilience initiative was launched from these discussions

 

 

 

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About rogergranger

Nurseryman, designer of edible woodlands, Overseer and Rental Agent of the San Juan Island Grange.
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One Response to San Juan Island Grange Completes Strategic Plan for 2018

  1. Marla Streator says:

    This is a remarkable strategic plan! Was it put together at a retreat? different sections pt together by different individuals? Wow! Marla Streator Quimper Grange president

    >

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